Select the data and Go to Home –> Conditional Formatting –> Highlight Cells Rules –> Duplicate Values.There can be 2 things you can do with duplicate data – Highlight It or Delete It. Here are various other ways to multiply in Excel using Paste Special. There is a lot more you can do with paste special operations options. Click OK. This converts all the numbers in text format back to numbers.In the Paste Special Dialogue box, select Multiply (in operations category).Select Paste –> Paste Special ( Key Board Shortcut – Alt + E + S).Select the cell/range which you want to convert to numbers.Select the cell where you typed 1, and press Control + C.Here is a fool proof way to converts these numbers stored as text back into numbers. This could create serious issues if you are using these cells in calculations. Also, some people are in the habit of using an apostrophe (‘) before a number to make it text. Sometimes when you import data from text files or external databases, numbers get stored as text. #3 Convert Numbers Stored as Text into Numbers If you want to enter 0 or Not Available in all these cells, just type it and press Control + Enter (remember if you press only enter, the value is inserted only in the active cell).
This selects all the blank cells in your data set. This opens the Go To Special dialogue box Click on Special… button (at the bottom left).Press F5 (this opens the Go To dialogue box).Thankfully, there is a way you can select all the blank cells at once. If there is a huge data set, doing this manually could take hours. You may want to fill all blank cells with ‘0’ or ‘Not Available’, or may simply want to highlight it. I often face issues with blank cells in a data set that is used to create reports/dashboards. #2 Select and Treat All Blank Cellsīlank cells can create havoc if not treated beforehand. It removes leading and trailing spaces as well as the additional spaces between words (except single spaces). Here is a neat way to get rid of these extra spaces – Use TRIM Function.Įxcel TRIM function takes the cell reference (or text) as the input. While you may somehow spot the extra spaces between words or numbers, trailing spaces are not even visible. #10 Use Find and Replace to Clean Data in ExcelĮxtra spaces are painfully difficult to spot.#6 Change Text to Lower/Upper/Proper Case.#3 Convert Numbers Stored as Text into Numbers.As expected, spaces are trimmed and the targeted words are replaced. In the Options tab Set the maximum number of spaces between words to be equal to 1.Īctivate Replace the characters and select the column named “Words” in the Replace field and the column named “New words” in the By field.Ī new sheet, named Trim spaces, is displayed containing the transformed text data. In the XLSTAT interface, select columns A and D in the Data field. Select the XLSTAT/ Text mining / Cleaning text data. The dialog box pops up. Setting up a text data cleaning in XLSTAT
We will use the Cleaning text XLSTAT tool to remove spaces before, after, or between words as well as to replace 99 with unknown and excellent with wonderful. The data set include two ordinal categorical variables representing the responses to a survey.
#CLEAN TEXT FOR EXCEL HOW TO#
This tutorial shows how to trim spaces from text data, correct space repetitions, or replace a text with another in Excel using the XLSTAT software.
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